This unit is one of the newly established units in our college. It was created to ensure that the college retains copies of documents in any office within the college. It also helps identify the reasons for delays, loss, or non-receipt of documents, as well as the lack of response or implementation. The unit’s role is to follow up on the archiving of incoming and outgoing documents for any office, unit, or division within the college and submit a monthly report to the Dean, who then forwards it to the University Presidency.
Work Plan:
– Collect information on the number of electronically archived documents for all divisions, units, and departments within the college.
– Identify shortages and submit reports to the concerned authorities to provide the necessary devices, software, and requirements for electronic archiving.
– Ensure the use of an electronic archiving system, which has become an essential requirement for administrative work in any college or public university.
Vision:
Quick and easy access to documents, with the ability to track their location, the path they followed, and their completion status.
Mission:
Having an archiving unit in every office, unit, or division ensures identifying the location of delays in receiving and responding to documents. This allows faster problem-solving and smoother processing of incoming and outgoing documents.
Objectives:
– The main objective of this unit is to preserve a copy of documents and ensure they are not lost, to complete them as quickly as possible, and to protect the rights of concerned parties. This contributes to smoother and simpler administrative procedures, avoiding complexity, and benefiting the college and university as a whole.
– Promote the use of electronic storage (discs or hard drives) instead of traditional paper-based storage, reducing the need for large storage spaces and excessive use of printers and ink.
– Save time by using specialized electronic archiving software, whether designed internally or sourced from available platforms and e-libraries.
Official email of the unit:
archiving.ps@uohamdaniya.edu.iq
